Contents

• Understanding the three file creation options
  • Upload
  • Link to Local
  • Web Link
• Example: Creating standalone files as reference art
• Attaching Files to Notes, Tickets, and Deliveries
• Where to find files once they've been created
• Tips for Admins

There are a few ways that Files are typically used in Flow Production Tracking: as standalone files (for reference art or storyboards), or as attachments to notes, tickets, or deliveries .

Understanding the three file creation options

Upload

Use this tab to upload one or more files to your Flow Production Tracking server.

There are no restrictions on the types of files that can be uploaded to Flow Production Tracking.

Flow Production Tracking is designed to track individual Assets, Shots, and small movie sequences. The file upload process is optimized for files of 5GB or less. Uploading larger files may or may not succeed.

If you are working with large movie sequences that you want to track in Flow Production Tracking, we suggest creating a lower resolution file and upload that file to Flow Production Tracking with a reference to the location (e.g. local file location) of the original file.

Link to Local

Flow Production Tracking can also just keep the path to a file on your local drive so that no matter what operating system somebody is using, it can still be found. This is called 'local file linking' .

Web Link

Use this tab to point to any file resource on the internet. You can point to an individual image, a web page, or a file—anything that has a URL.

Example: Creating standalone files as reference art

1. Go to an Asset in your Project
   
   References can be linked to things in the Project. In this case, you can add references for one of your characters.
2. Bring up the new File form
   
   From the "Reference" tab, click on the + button to bring up the new File form. Notice it has three tabs: Upload, Link to Local, and Web Link. Click the 'Upload' tab to upload Files to the server.
   
   
3. Choose the upload tab and attach files
   
   In the new file form, specify a project and a description of mustache reference art. Then click 'Choose File' to attach your files. Browse to a folder, attach the files, and click the 'Open' button. When you're done attaching the files, click 'Create'.
   
   

Now, look at the uploaded files

Notice how the thumbnails were auto-generated. Flow Production Tracking does this for all image formats that it can understand (PNG, JPG, GIF, BMP). In the example, the files were also automatically linked to the character because they were created from the Asset's detail page.

Modifying a File's thumbnail

Just click into the File thumbnail field's top right corner to clear, replace, or view it.

Attaching Files to Notes, Tickets, and Deliveries

Whenever you create or reply to a Note, Ticket, or Delivery, you have the opportunity to upload one or more Files.

From a note detail page

1. Scroll down to create a reply.
   
   

2. Now, enter some reply text, click 'Attach', attach the Files, and click 'Create Reply'.

    

3. When the reply is created, you can see that the thread includes links to each of the uploaded attachments.

Where to find files once they've been created

Like most things in Flow Production Tracking, you can find files by filtering for them on a Page.

On the Files Page in the Project

1. Go to the Projects menu, your Project, "Other", and then choose "Files".
   
   

   Tip:

   If your Admin has added files to the navigation, then all you need to do is go to the Projects menu, your Project, and then choose “Files”.
   
   

2. Any files you created in the Project will show up on this page.

On the detail Page for one record, such as an Asset

3. Go to any Asset in your Project, and then navigate to the "Files" tab (which might also be called "Reference")
   
   
4. Here you'll see any Files that were linked to this Asset in the Project.

Tips for Admins

1. To do that, go to Design Page under Detail Page Settings.
   
   
2. Then, add a new tab.
   
   
3. Last, name the tab ‘Reference’ and choose ‘Files’ under Type.