Work schedules make it easy to track days off at your studio so that your schedule is accurate. Just define which days are working days, and which are non-working days. Then, when you schedule a Task that overlaps with a day marked as “off,” the end date adjusts to accommodate the work day rule.
When you go to the Work Schedules page, under the Settings menu, you'll see a two-pane layout, shown below. The highlighted work schedule in the left pane shows you which work schedule is currently being displayed in the right pane.
This work schedule applies globally to all Projects and is appropriate for defining a standard work week, as well as studio-wide holidays. For example, you can establish a five-day work week as the global default and mark your studio-wide observed holidays.
Every project can have its own work schedule. You don't have to configure project work schedules if you don't need project-specific scheduling. The idea here is to give you the ability to have a project's scheduling override the default work schedule if necessary. For example, if certain projects had unique scheduling constraints (e.g., three-day work weeks), you could make those into project specific work schedules.
People can have their own work schedules. These are great for specifying in very granular detail how individual working time and observed holidays affect scheduling. You have the ability to specify individual work schedules for any user in the system. For example, you could schedule one person to work during a company holiday while others have the time off (though we hope that never happens).
This example shows how to establish a default work week, as well as studio holidays.
In the Normal Work Week tab, we'll configure the default work week by checking the days we'd like to count as working days. Because we're configuring the default work schedule, this setting applies globally for all Tasks in all Projects.
To create the normal work week:
Set holidays by creating exceptions. An exception is basically a rule that contradicts the normal work week. For example, mark Monday, May 29, 2017 as a studio holiday for the Default work schedule. This affects all schedules, unless overridden by more specific work schedules—Project or individual.
To create the exception:
When Tasks overlap with a Not Working day in the Gantt pane, the bars flow around the day off, and days off appear grey. Notice that the tasks that overlap May 29, 2017 are colored grey on those dates. Hovering over that particular day shows the text for the Not Working exception in the tooltip. Double-click the day to edit the work schedule.