Review in context: Import Cut App

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In our project Hyperspace Madness, our Editorial department keeps track of all editorial information and needs a way to not only make this information transparent to the entire team, but also create the foundation for reviewing in context. With a few steps, it’s easy for Editorial to create these Cuts in Flow Production Tracking via the Import Cut App.

Why is it valuable for us to use Cuts in our Project? There are a few reasons:

  1. Our Artists can view work in context.
  2. We can track information on the Shot level.
  3. We can create Shots easily and later Omit Shots just as easily.
  4. As Shots are omitted, Flow Production Tracking becomes aware and knows the Cuts and durations of that Shot change, then notifies our Artists so that they work on the right thing. Therefore, we can trust that we always have the latest Cut information in Flow Production Tracking(Cut In, Cut Out, Head In, Tail Out).
  5. We can keep statuses up-to-date with the latest Editorial information.
  6. Our Artists can submit work for review, and then our Client can review in context to properly judge the cut, without needing help setting it up from our Editorial team. We will dynamically see the latest versions in context through the browser and/or natively through RV which enables giving and receiving feedback as soon as possible.

Let’s walk through some basics and then outline the steps involved in using the Import Cut App.

EDL basics

An Edit Decision List (EDL) is a file that contains editorial information and is anything that is editorial aware. Avid, Premiere, Final Cut Pro, Flame, Baselight, etc., produce EDLs. In our project Hyperspace Madness, we use the Avid to produce our EDLs, and will walk through how we import a new Cut and update a Cut in Flow Production Tracking in this tutorial.

EDLs contain:

Importing EDLs with the Import Cut App

Our Editorial department on Hyperspace Madness will create Shots in Flow Production Tracking with all of the latest Cut information so that our team can begin collaborating on the Project. They will create these Shots per EDL file per Sequence. Once they’ve created all of the Shots with their corresponding Cut information, they can maintain and update Cut information using the Import Cut App.

Step 1: To import a cut into Flow Production Tracking, we open RV and select SG Review > Import Cut . To download the latest RV with Flow Production Tracking, follow these instructions first .

Step 2: Then, we drag the .edl file into the Import Cut App and click Next.

Note:

You can also drag in a quicktime movie (.mov file) with the EDL, which will act like the base layer for non-VFX shots.

Step 3: Next, we select our Project for the Cut.

Step 4: Then, we prepare our Sequence in Hyperspace Madness (or something that you can link your Cut to).

Note:

If you are importing a new Cut, you will see a summary of the Cut information that we will be importing, separated by Shot. Since this is the first time we are importing this Cut and there isn’t anything in Flow Production Tracking to compare them against yet, our Shots imported will be New in Cut. This also means that we will be creating new Shots in Flow Production Tracking upon importing.

Step 5: We select Import Cut and we are brought to the Import Cut submission dialogue where we make updates to the following fields that will appear in Flow Production Tracking on our Cut.

Note:

You can select Update Cut fields on Shot. This will take all of the information you are importing in the Cut and also apply it to your Shots. This is great if you are importing all Shots in a Sequence. However, if you are importing a Trailer Cut, you’ll want to make sure this box is unchecked since you’ll want to avoid affecting your Shot Cut information (Cut In, Cut Out, Head In, Tail Out) when importing this trailer Cut.

Step 6: Here, we select Import Cut, and see a progress bar and that’s it! We will see a Cut Imported screen when our Cut has been imported successfully. We select View in Flow Production Tracking so that we are taken to the Cut in the Media App.

Updating a Cut

Our Editorial team on Hyperspace Madness has received updated Cut information from our Client and they need a fast way to get this information updated in Flow Production Tracking so that the team is aware of Cut changes, Omitted Shots, New Shots, etc. The Client has also added Locator Notes (from the Avid) which will automatically be detected by the Import Cut App.

 

Step 1: To import the updated Cut into Flow Production Tracking for the JRUN Sequence, we drag the .edl file they received from our Client into the Import Cut App.

Step 2: Next, we select the Project that the Cut is in and go through the same process as our Client did when you first imported the cut.

Step 3: Then, we prepare the Sequence by selecting a Sequence to link the Cut to (JRUN).

Step 4: Now, we can select a previous Cut to compare with the updated Cut(you can always skip comparing cuts by selecting Skip).

Step 5: When comparing, we will see a summary of the Cut that is going to get imported, along with any Cut changes. New Shots will be green, Omitted Shots will be red, and Cut Changes to the frame values will be red. You can filter these changes via the Top bar:

Step 6: Select Import Cut

Note:

This is the same as step 5 in the previous section.

Now, we are brought to the Import Cut submission dialogue where we can make updates to the following fields that will appear in Flow Production Tracking on the Cut.

Note:

You can select Update Cut fields on Shot. This will take all of the information you are importing in the Cut and also apply it to your Shots. This is great if you are importing all Shots in a Sequence. However, if you are importing a Trailer Cut, you’ll want to make sure this box is unchecked since you’ll want to avoid affecting your Shot Cut information (Cut In, Cut Out, Head In, Tail Out) when importing this trailer Cut.

Step 7: We select Import Cut, see a progress bar, and that’s it! We will see a Cut Imported screen when our Cut has been imported successfully. We select View in Flow Production Tracking and are taken to the Cut Revision in the Media App that we have just created.

Note:

Cut names (and revisions) are all based on the Title in the EDL file. Revisioning incrementally will occur when the Title is the same. If the Title is not the same, the Revision number will reset.

Settings

You can reach the Import Cut App Settings via the gear menu to the upper right of the App. There are two categories: General and Timecode/Frames.

Timecode frame settings

General settings

To adjust General Settings in the Import Cut App, check out Import Cut In-Depth - Updating Shot Information.

Timecode/Frames settings

Default frame rate

Timecode

New Shots

Playing and reviewing in context of the Cut

See Playing and reviewing in context of the Cut to learn more.

Additional information and deeper dives

For a deeper dive into the Import Cut App, be sure to check out the following documents:

Common questions, errors, and troubleshooting

Frame rate discrepancies

While Flow Production Tracking does support different frame rates, importing a timecode outside of the Default Frame Rate setting will prompt an error. Let’s say that you have your Default Frame Rate set as 24 FPS in the App Settings. If the EDL that you are importing has a frame rate of 29 FPS specified instead (like 00:00:02:29), you’ll see an error upon importing: 

Invalid Frame value 29, it must be smaller than the specified frame rate (24fps)

The error report will also give you the EDL file and line where the incorrect frame rate is. To correct this, you can adjust the Default Frame Rate in the App’s settings.

Linking to a Cut

Cuts can be linked to one thing—such as a Sequence, Scene, Episode, etc. While using the Import Cut App, the top bar shows what you can link your Cuts to. This is based on your field configuration on Cuts (Cuts > Link field). Note that while linking to a Sequence, a Shot can only be linked to one Sequence at a time.

Linking to a cut